April 7, 2025

Privacy Policy

Effective Date: 1/1/2025
Hotlink Agency Website: https://hotlinkagency.com

Who We Are

Hotlink Agency is a content management and strategy agency for digital creators. Our website address is: https://hotlinkagency.com.

Comments

When visitors leave comments on the site, we collect the data shown in the comments form, along with the visitor’s IP address and browser user agent string to help with spam detection.

An anonymized hash of your email address may be sent to the Gravatar service to check if you’re using it. You can review Gravatar’s privacy policy here: https://automattic.com/privacy. After your comment is approved, your profile picture will be visible publicly alongside your comment.

Media

If you upload images to the site, please ensure they do not contain embedded location data (EXIF GPS). Visitors to the site can download and extract location data from publicly visible images.

Cookies

If you leave a comment, you may opt-in to saving your name, email, and website in cookies. These exist for your convenience and expire after one year.

If you log in (if applicable), we use cookies to manage your login session and display settings. These cookies are typically short-lived unless you select “Remember Me”.

If you publish or edit an article, a cookie is set to store the post ID. It expires after one day and contains no personal data.

Embedded Content from Other Websites

Articles on this site may include embedded content (e.g., videos, images, posts). Embedded content from other websites behaves as if the visitor has visited the source site directly.

These sites may collect data about you, use cookies, embed third-party tracking, and monitor your interaction with the embedded content—especially if you are logged in to that site.

Forms, Applications & Contact

If you use our contact forms, apply for agency services, or book a discovery call, we may collect:

  • Your name

  • Email address

  • Social media handles or platform usernames

  • General content preferences or business goals

We use this data only to communicate with you or provide the services you’ve requested. We do not sell or share this information with any third parties unless required by law.

Who We Share Your Data With

If you request a password reset, your IP address will be included in the reset email.
Other than that, we do not sell, trade, or share your personal information with third parties for marketing purposes.

How Long We Retain Your Data

If you leave a comment, the comment and its metadata are stored indefinitely.
For registered users (if applicable), we store personal data they provide in their profile, which they can edit or delete at any time (except usernames). Administrators can also edit this data.

For applications or contact inquiries, data is stored securely for internal use and reference, unless deletion is requested by the user.

Your Data Rights

If you have an account, left comments, or submitted a form, you can request an export of the personal data we hold about you. You can also request that we erase any of your data—except for information we are required to keep for legal, security, or administrative purposes.

To make a data request, please email us at [hello@hotlinkagency.com].

Where Your Data Is Sent

Visitor comments may be checked through an automated spam detection service.
Form submissions may also be reviewed internally or sent to secure email or CRM tools used by our agency.

Security

We take reasonable precautions to protect your data, including encryption, firewalls, and limiting access to sensitive information.

Updates

We may update this policy occasionally. The latest version will always be available on this page with the effective date noted above.